Privacy Policy

1. Data Controller

The data controller under the Data Protection Act is ALM Partners Oy (hereinafter “we”). We are responsible for ensuring that personal data is processed and protected in accordance with the EU General Data Protection Regulation (679/2016), the Data Protection Act (1050/2018), the Act on Electronic Communications Services (516/2004), the Information Society Code (917/2014), and other applicable EU and national legislation.

1.1. Data Controller’s Contact Information

ALM Partners Oy
Business ID: 2372616-2
Address: Mechelininkatu 1 A, 00180 Helsinki
Phone number: +358 (0) 102796800
Email: tietosuojavastaava@almpartners.fi

1.2. Contact Information for Data Protection Matters

ALM Partners Oy
Address: Mechelininkatu 1 A, 00180 Helsinki
Email: tietosuojavastaava@almpartners.fi

Collection and Processing of Personal Data 

We collect your personal data for purposes such as providing, implementing, and maintaining electronic services, customer service and business development, recruitment, statistical purposes, and communication between ALM Partners and the website user.

You are not required to provide us with your personal data, but it may impair or limit the services we offer.

We collect and process, for example, the following personal data:

– Basic information such as name, job title, and contact details
– Applicant information such as education, work experience, skills, resume, and photo
– Customer relationship information such as service and order details, payment information, billing information, marketing permissions
– Customer contacts and related correspondence
– Personal data generated during the use of our services or websites, such as data collected from the website using cookies or similar technologies
– Other case-specific information.

3. Purpose, Legal Basis, and Retention of Personal Data

Personal data is collected and processed for the following purposes:

3.1. Recruitment 

The register is intended for processing applications and applicant information related to ALM Partners’ job advertisements and open positions. The applicant may have applied for a specific position or sent an open application. By submitting your application to us, you consent to the processing of your personal data.

Personal data is retained for six (6) months after the receipt of your application unless you specifically request us to delete your data earlier.

3.2. Service Provision and Customer Relationship Management

The register is intended for providing and delivering services to our customers. This requires maintaining information about the customer company or contact person. The processing of personal data in this case is based on our agreement with the customer.

Personal data is retained for the duration of the customer relationship and only after the customer relationship ends if required by law.

4. Transfer of Data and Recipients or Recipient Groups

Third parties may be used for data processing within the limits permitted by law. Other data processing requires your consent or is based on an explicit provision of law.

Data may be transferred outside the European Union and the European Economic Area if necessary for the technical implementation of the service or otherwise necessary based on the grounds provided by data protection laws.

Personal data may be transferred outside the European Union and the European Economic Area if the European Commission has issued a decision on the adequacy of personal data protection in the countries to which the data is transferred (known as an “Adequacy Decision,” Article 45 of the GDPR). Personal data may also be transferred outside the EU and EEA using standard contractual clauses (SCC) approved by the Commission.

4.1. Other Processors as Recipients

When ALM Partners processes personal data, it is sometimes shared with other parties. These other parties are then data processors, meaning companies with which ALM Partners has a binding legal agreement. These processors may only process data for specific purposes allowed by ALM Partners and may only use other third parties permitted by ALM Partners in such processing. ALM Partners may use external service providers, for example, to obtain technical solutions and services for processing stored data, and to use a specific technical interface to access stored data. Personal data may be shared with such service providers and third parties to the extent necessary to maintain, develop, and provide ALM Partners’ services. ALM Partners may also use services provided by third parties, such as software services, system services, and payment service providers. ALM Partners has the right to share your personal data with the aforementioned parties to the extent necessary to provide these services.

5. Your Rights

You have the following rights regarding your personal data:

1. Right to Rectification and/or Update: You have the right to request us to correct any incorrect or inaccurate information about you.

2. Right to Erasure: You have the right to request us to delete your personal data. However, we cannot delete personal data that is necessary to comply with binding legal obligations or that must be retained under applicable law.

3. Right to Object or Restrict Processing: You have the right to object to the use of your personal data for direct marketing purposes, sending promotional materials, profiling, or conducting market research.

You can also contact ALM Partners to request the restriction of data processing or to object to any other form of processing.

4. Right to Data Portability: You have the right to request and receive the personal data we have collected about you in a commonly used and machine-readable format. If the request is deemed unreasonable, we may charge reasonable costs for the transfer.

5. Right to Withdraw Consent: You have the right to withdraw your consent.

6. Right Not to Be Subject to Automated Decision-Making: You have the right not to be subject to automated decision-making.

If you wish to exercise your rights, you can send a request to lisenssit@almpartners.fi.